Image
Sport Surrey - Sport Tourism Grant Program
Final Report Submission Form

Thank you for choosing to host your sporting event in the City of Surrey. We are pleased to support your event through the Sport Surrey - Sport Tourism Grant Program. 

The Sport Surrey - Sport Tourism Grant Program requires you to submit a final report within 30 days of the completion of your event. 

The Sport Surrey - Sport Tourism Grant Program was designed to provide assistance with covering facility rental at City of Surrey facilities. The report must demonstrate that the event was hosted and funds used for which the grant was awarded have been used appropriately. 

Required Attachments:

1.  A copy of the final budget for the event.

2.   Photos from the event.

3.   Any marketing materials, posters, press releases, etc. 

4.   A website link for the event (if applicable). 

5.   Links/copies of any coverage of the event through the media.

6.   Proof of Accommodation Procurement and Booking.


File attachment options available below.

Event Information

*Name of the Event:

*Start Date:

*End Date:

*Event Location(s):

*What was the age range of participants? Select all that apply.

Organizer Contact Information

*Organization Name:

*Contact Name:

*Phone Number:

Provide a description of your event:

Maximum 1800 characters / approximately 300 words

Accommodations

Please list all hotels and the number of rooms that participants booked into for this event. (Note: The number of nights is equal to number of nights spent by event participants at all City of Surrey venues i.e. 3 participants staying 2 nights count as 6 hotel nights)

Click the plus button to add rows
.

*Please attach Proof of Accommodation Procurement and Booking for all related bookings:

Maximum file size is 1MB.

Attendees

*Total number of participants in the event:

Total number of teams in the event:

.

Economic Assessment

Participant Input

Number of out-of-town participants:

Percentage of out-of-town participants staying overnight (0-100):

Overnight Participants:

Total must sum to 100
.

Overnight Domestic Distance:

Total must sum to 100

Average overnight length of stay:

Age of Participants:

Total must sum to 100

Percentage of participants under 19 who are staying in commercial accommodation:

Same Day Participants - Average number of day trips taken by each participant:

.

Spectator Input

Number of out-of-town spectators:

Percentage of out-of-town spectators staying overnight (0-100):

Overnight Spectators:

Total must sum to 100

Overnight Domestic Distance:

Total must sum to 100

Average overnight length of stay:

Importance of event for Spectators:

Same Day Spectators - Average number of day trips taken by each spectator:

.

Media/VIP Input

Number of out-of-town media / VIPs:

Percentage of out-of-town media / VIPs staying overnight (0-100):

Overnight Media / VIPs:

Total must sum to 100

Overnight Domestic Distance:

Total must sum to 100

Average overnight length of stay:

Same Day Media / VIPs - Average number of day trips taken by each media / VIPs :

.

Capital Input

Enter Capital Spending on:

Enter the percentage of construction costs that are attributed to local firms:

.

Operating Expenditure Input

Enter Operating Expenditures on:

.

Enter Taxes:

.

Enter the following:

.

Enter direct employment (in equivalent full-year jobs):

Does all of the transportation spending occur in the local area?

.

Tell us about your experience

*How was the overall experience hosting an event in Surrey?

Were there any challenges to hosting in Surrey?

Do you have any other comments or suggestions regarding your experience?

Facility Experience

*How did you find the suitability of the facility/park for hosting your event?

Did our facilities have any limitations that were challenging for you?

Tell us about your customer service experience! Were the City of Surrey staff available and onsite for support?

How did you find the parking and access to the facility/park?

Were the onsite services completed to your satisfaction? i.e. cleanliness, access to washrooms

How did you find the booking process?

Do you have any other comments or suggestions on how we could make your hosting experience even better next time?

Working with Sport Surrey

How was Sport Surrey recognized as a sponsor of this event? (Website, print media, press releases, etc.)

If you worked with Sport Surrey to organize this event, how was your experience?

Do you have any other comments or suggestions regarding working with Sport Surrey?

Final Budget

*Please attach a copy of the final budget for the event:

Maximum file size is 1MB.

Event Photos

*Please attach any photos from the event:

Please review Photo Submission & Use of Intellectual Property Guidelines prior to submitting photos.
Maximum of 5 photos can be uploaded. Click Browse after each upload to enter additional photo.  Maximum size is 1MB per image.

Supporting Materials

Please attach any supporting materials i.e. posters, press releases, marketing materials etc.:

Maximum file size is 1MB.

Event Coverage

Tell us about your marketing plan for the event:

Please enter links of any media coverage of the event or attach copies of media coverage below:

Attach copies of media coverage of the event here (if applicable):

Maximum file size of 1MB

Please include a website link for the event (if applicable) here or attach screenshot below:

Website screenshot (if applicable):

Maximum file size of 1MB

How was Surrey promoted through this event?

Are you interested in us completing a STEAM economic assessment for this event?

Any other comments or suggestions?

Personal information is collected for the purposes of providing you with relevant information, notifications and promotions from the City of Surrey.  The City of Surrey is collecting this information under Section 26 (c) of the Freedom of Information and Protection of Privacy Act.  For questions regarding the collection of personal information, please contact the Manager of Marketing and Communications at 13450 104 Avenue, Surrey, BC V3T 1V8  |  604-591-4011 Privacy Policy. You can withdraw your consent at anytime by click “Unsubscribe” at the bottom of any of our emails.