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2018 Venue Application Form
 
 
Application Open: Monday November 20th, 2017 – Friday January 19th, 2018
 
All applications will be reviewed by the Surrey Doors Open Venue Selection Panel. Efforts will be made to accommodate all application requests; however we cannot guarantee approval for participation. Applicants will be contacted by Friday February 2nd, 2018.
           * Responses Required    

Contact Information

*Organization Name

*Organization Website

*First Name

*Last Name

*Phone (555-555-5555):

*Email

Venue Information

Venue Name (if different)

*Venue Supervisor (Day of event)

*Street Address

*City

*Postal code

*Province

Surrey Doors Open Venue Hours

For event consistency, we require your venue to be open from 11:00am–4:00pm on event day - Saturday, June 9th, 2018.

Venue Details

*Venue Representative
Upon application approval, your venue is expected to provide a representative to attend up to three meetings prior to event date. Venue representative will act as the liaison to communicate all event details and requirements with staff and volunteers.
*Venue Description:
This description will be used for any Surrey Doors Open marketing material. 
Describe [50 words or less] any unique physical features, venue history, activities, tours on day of event of your venue for publication (might be revised, if necessary).
*Program Description
Provide an overview of your organizations educational/ interactive/ fun activities that will be showcased to the public on the day of event. 
*Photograph: (Used for Surrey Doors Open marketing material)
We would love to show your venue in our online or printed marketing material; please provide the best image of your venue, interior or exterior! (991x557px)
*Please note the maximum file upload size is 10MB. Should you have files exceeding 10MB in size please email them to doorsopen@surrey.ca and include your submission name in the subject line. 

*Marketing:
How will your organization promote Surrey Doors Open? Please specify media platforms.

Although we will be providing some marketing for the event, we would like to hear if and how your organization will be marketing the event as well; will there be marketing leading up to the event or just near event date and where you will be mentioning (which media platforms) Surrey Doors Open? Please specify.

*Program Schedule for Day of Event:
Tell us what will be happening on the day of the event that will attract Surrey’s community to your location? More interactive activities have better success with visitor attendance. Please include start and end time of each activity, activity description and how many staff and/or volunteers will be on site.

Facility Information/ Accessibility

*Please select all services available at your facility:

Volunteers

Adequate venue staffing is required during the event day; if you would like to request City of Surrey volunteers to assist at your venue, please indicate below the tasks involved and type of training and orientation you will provide. We will try our best to accommodate your request, however we cannot guarantee volunteers will be available.

*Would you like to request City of Surrey volunteers to assist at your venue?

If yes, please specify tasks and the type of training and orientation that will be provided.

Selfie Station Contest

The Selfie Station Contest was extremely popular in past years. This activity encourages visitors to capture their experience at your venue, upload photos to social media, including #surreydoorsopen to increase awareness for your venue and enter to win prizes.

*Are you interested in being involved with this contest option?

If yes, please provide details of the unique area where participants will be able to take a selfie.

Acknowledgement

*I confirm I have read, and agreed our organization will comply with, the Surrey Doors Open guidelines below:
Personal information is collected for the purposes of contacting you regarding your feedback.  The City of Surrey is collecting this information under Section 26 (c) of the Freedom of Information and Protection of Privacy Act.  For questions regarding the collection of personal information, please contact the Manager of Marketing and Communications at 13450 104 Avenue, Surrey, BC V3T 1V8  |  604-591-4011 Privacy Policy

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